Secure Password Sharing in the Workplace

Keeping shared passwords, say, in Google Docs is neither a good idea. A hacker who discovers a document full of a dozen shared credentials in one employee’s Google account can carry out a full-blown data breach. And the latter, if your customers’ privacy gets violated, can even expose your organization to legal issues. 

Sounds intimidating, right? To avoid this, your organization needs to have proper password security and sharing policies in place. Go on reading to learn more about the password-sharing policy.

Almost 69% of employees share passwords at work. But to reduce the password sharing risks and to improve information security, company owners should implement a password sharing policy and consider secure solutions to minimize the risks.

The first possible solution is a single sign-on. This is an authentication method that enables employees to securely authenticate with multiple services and tools with one set of credentials.

The next essential point of the password-sharing policy is the strength of passwords. It is important to use longer passwords over complex ones. The National Institute for Standards and Technology declares that password length has more impact on the strength of your password than the usage of uppercase, lowercase, etc. 

And the last significant aspect of security policy is the usage of password managers for the workplace like Passwarden. They allow you to avoid using the same password for different services and create new strong passwords, keeping them in secure Vaults.

Protection of password sharing is an important task for companies, as a password that falls into the wrong hands can result in big losses. Ransomware attacks, data breaches, or the unauthorized access of third parties can turn into a disaster. 

If password sharing can’t be avoided, the safest and most efficient way to have employees share passwords is to use a secure password management service such as Passwarden. This is one of the cybersecurity policy best practices. Using a reliable password manager like Passwarden by KeepSolid will minimize the security risks and helps to avoid sharing passwords in emails, messengers, or paper notes. 

 With Passwarden, every user gets encrypted storage both for their passwords and the ones they share with other workers. Every employee has his master password, which is the only way to access all the sensitive info. This is a perfect solution for the password-sharing policy.

The password manager Administrator can create Shared Vaults and give access to relevant folders for company employees. Setup the permission level for all the workers and allow them to share passwords from any device on any platform. If someone leaves the company it is much easier to disable the account and reset shared passwords within minutes.